Department of Information Technology Ver 2

Smart Campus @ UM

UM Smart Campus Initiatives 2018-2023

No.	Projects	Detail	Impact
1.	ePay https://epay.um.edu.my	Online payment for miscellaneous purposes (fees, fines, rental, deposits, full integration with SAP Receipting & Reconciliation (Bank-SAP- Launched Jan 2019	Faster processing and ease of tracking
	eWallet	Collaborate with Grab Pay, Boost ,Maybank eWallet, Touch&Go Launched -July 2019	To reduce 50% of cash transactions by Dec 2019 & 100% by 2020
	UMPoint https://umpoint.um.edu.my/	100% profiling of UM spaces including rental of laboratories& equipment and services	Reduce cash transactions Efficient tracking of revenue Automated revenue distribution Mitigates fraud
	UM Conference https://umevent.um.edu.my/	Central Web Based Platform for Multiple Conferences	Hosted 301 multiple conference sites since 2014 >17000 total number of participants RM3.9million collected via the platform
	eDonation https://giving2um.um.edu.my/	Online Donation for UM	For efficient tracking of donations To reduce cash handling
2.	eProcurement : Integrated eProcurement & Payment System	is a fully integrated online procurement & payment system Provide a secured & transparent platform for procurement & payment Completed in 2010.	eProcurement currently handles >60% of UM budget spending
3.	PRINTIS : To Replace & transform the Old Student Information System ( UM iSIS) https://printis.um.edu.my/	The exisitng UM ISIS which was implemented in 1996 has become outdated and no longer aligned with the fast changing requirement of Student Administration The project aims to reform and simplify all related end to end business processes and works towards establishing more focus on student insights.	Improved & simplified processes Focus more on Student Insights Close end-user gap
4.	Central Authentication System (CAS) is the Single Sign On (SSO) for the majority of UM web based applications and services including UM Wifi serving 13000 connections daily & 5000 PCs currently connected to Active Directory (AD)	Completed in 2006 (1st Phase) Won Anugerah Inovasi MAMPU 2008 UM CAMS - OSCC	'Simplified and secured Single sign on process for Wifi access, PC access and UM applications System (Total number of users = 36,000 (student & staff ) Average number of users per month approx. 13,000
5.	Big Data Analytic : ICT Security Monitoring Analysis & Forensic Won 2 OpenGov Annual Awards : (2015) Excellence in Analytics Employee Innovation Award Excellence in Analytics Open Source Tool Award	Central Log Monitoring (Initiated in 2013) Network Traffic Monitoring& Analysis (since 2017) Centralised Security Information & Event Management - SIEM (with FSKTM-Dr Badrul)- 2018	Currently handles an Average of 1.8 million log count per day extracted from 31 critical servers. Part of UM ICT Security risk mitigation activities
6.	Smart Room / Smart Building : IoT (Internet of Things) - current scope PTM Building Electrical Usage Monitoring Internet of Lighting-iOL	Due to budget constraint, our focus is to work on small scope project based on existing room ; Implementation of smart devices wherever fits IoT: In the process of setting up sensors to track electrical usage at selected area in PTM building since Dec 2018	Aim to monitor overall usage cost optimization
7.	Big Data + Predictive Monitoring + Machine Learning + Artificial Intelligence: Centralised Management with Alarm & Predictive Monitoring & Machine Learning Multi Devices Integration & Communications	To custom-build an Integrated multi environment monitoring & analytic dashboard For PTM Data Centre 1 & PTM Data Centre 2 To custom-build an integrated multi device monitoring, analytic & predictive dashboard for ICT security monitoring	Ease of access to monitor large number of devices
8.	UM Touch : UM Mobile App a simplified Platform For Staff, Student,Alumni & Visitors	Completed - launched UM mobile App equipped with multi level notifications Mobile based-business intelligence for top management (HR, finance, selected operational statistics)	Simplified access to most used functions
9.	Mobile based Vehicle Tracking : Bus/Shuttle Tracking (for Student) Departmental Vehicle Tracking( For PTj)	Provide means to monitor UM/Shuttle services Provides platform for student to communicate for service improvement	Average user hit 50k-60k 61% Android ; 39% IOS Enable student to track bus schedule and routes Enable central agency/head of department to monitor usage of vehicle- for cost optimisation Prevention of unauthorised usage
10.	Mobile based Student & Staff eProfile : Virtual Matric Card	Mobile based Student eProfile Integrated with UM Mobile App Simplified access to student related processes	Mobile based matric card (Library)
11.	Qr Code:Staff Attendance	Integrated with UM Mobile App platform (Since April 2018) Distributed implementation by request	Provide alternative to current web clock-in
	Qr Code:e Meeting (attendance)	Launched since September 2018	Ease of attendance registration for big group
	Qr Code:Spectrum V3 eLearning (Class attendance)	Launched since September 2018. Student Class Attendance with GPS tracking	A total of 234 courses currently using the function which account for 30% out of average number of users (16000)
	Qr Code:UM Conference (attendance)	UMConference is a multi admin content management for conference websites. Qr code attendance function will be added by July 2019	Ease of attendance registration for big group
	Qr Code:e-Scroll (graduates verification) https://graduand.um.edu.my/	Web based Graduand Verification since 2014 Those graduated from 2015 & above are able to verify	Promotes paperless Enable employer to verify eScroll can be sent to prospective employer
12	e-Card Convo	Academic attire collection & Graduates Name announcement since 2015	4 UM Convocations involving average number of 8000 graduand per event
13	Zakat Module- Distribution of Zakat	Zakat aid distribution management system
14	Staff Claim and Self Advance Module	System for managing Staff claims and advancement
15	F1RST Phase 1 : Budget Module & F1RST Phase 2 : Budget, Procurement and Payment	Financial management system: & 1. Allocation Management Module & 2. Budget, procurement & payment module
16	Portal SAPWEB	One of the financial support systems allows users to check salary statements, loan statements, EC forms & payment statements.
17	UM Queue Management System	Queue Management System for: & 1) 12 PPVs – Vaccination Centres in Malaysia & 2) UM Convocation Attire Collection Centre
18	Customer Portal	This portal is a new module created under the Epay System. Used by various stakeholders including staff and third parties for invoice management
19	Emeeting System v2.0	Meeting management system
20	HEBAT:UM's Special Plate Number	UM serial plate number bidding and sales system